High praise for Dare Finance Department; commissioners consider financial matters

Published 1:45 pm Friday, November 10, 2023

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For 32 consecutive years, the Dare County Finance Department has been awarded the notable Certificate of Achievement for Excellence in Financial Reporting.

It is the highest form of recognition in governmental accounting and financial reporting.

During the Dare County Board of Commissioners meeting on Monday, Nov. 6, 2023, county finance director David Clawson accepted the award from the Government Finance Officers Association from board Chairman Robert Woodard.

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Assistant finance director Sally DeFosse accepted the Award of Financial Reporting Achievement as the person primarily responsible for preparing the document, titled Annual Comprehensive Financial Report, which can be seen on darenc.gov/departments/finance.

In other financial matters, as explained by county manager/attorney Robert L. Outten, the Kill Devil Hills Emergency Medical Services Building wastewater treatment facility, which is privately owned, calls for different materials from the design as bid. The water treatment plant will not maintain the system if the original design is used.

The changes required a four-inch force main and a change in the pump station vault. Dare’s commissioners approved a capital project amendment and a change order for owner contingency funds in the amount of $80,722 to make the design change.

The Miss Katie dredge contract with EJE Dredging requires that cost savings be shown. For clarification of cost savings, the time period is from Oct. 1, 2022 to Nov. 6, 2023.

Several financial matters are on the consent agenda. The board approved:

– a budget amendment setting up a budget for the second dredge loan forgiveness. The budget is based on the previous year and is in the amount of $1.8 million. The county manager is authorized to change the estimate by an additional budget amendment.

– a five-year contract with Brightspeed to provide internet and network services. The new contract has Brightspeed running fiber to nearly all county buildings and providing a two-gigabit outbound internet connection for 28 sites for a charge of $18,500.

– five late applications for property tax exclusion or exemption.

– renewal of agreement for preparation of annual cost allocation plans, EMS Medicaid cost reports, and helicopter cost plans for fiscal years 2023-2025 with Maximus US Services, Inc. Fee increase is $5,500 for the contract period and the current year amount is included in the adopted budget. The total three-year fee is $31,500.

– a resolution to declare a 1997 Minolta microfilm reader and printer surplus property and covey that surplus property to Pasquotank County.

– establishing a budget for a state and local cybersecurity grant of $100,000, as requested by Information Technology.

– a budget of $15,000 using opioid settlement funds to Collaborative Strategic Planning for facilitator Dr. Stephan Lloyd to “engage stakeholders, providers and start the conversation to identify potential strategies to address root causes of addiction, drug misuse, overdoses and other aspects of the opioid epidemic in the community.” Request from Dare County Health and Human Services.

– a budget amendment for a $15,000 grant from North Carolina Community Foundation, Charles W Gaddy and Lucy Finch Gaddy Endowment Fund. “The funding is to be used to purchase Harm Reduction Supplies including Naloxone, test strips, educational materials, printing, signage and equipping the mobile Harm Reduction vehicle with storage bins, wound care supplies and other community harm reduction supplies needed.”

– a user agreement for DocRouterPlus with eRecording Partners Network LLC. “This program allows the County to retrieve documents either recorded or intended to be recorded in the County’s land records recording system and subsequently transmit them to various departments/offices within the County.”